Privacy policy
Information on the collection of your personal data
This information is intended to provide transparency about how the Saarpfalz district and its associated authorities (hereinafter referred to as the district administration) process the personal data of their customers. The processing is carried out in accordance with the statutory provisions, in particular the provisions of the General Data Protection Regulation of the European Union (GDPR), the Federal Data Protection Act (BDSG), the Saarland State Data Protection Act (SDSG) and the Social Security Code and special statutory regulations.
1. general contact information, rights of data subjects
Person responsible for data processing
The district administration of the Saarpfalz-Kreis, represented by the District Administrator of the Saarpfalz-Kreis, Mr Frank John, Am Forum 1, 66424 Homburg, is responsible for the processing of personal data.
Data Protection Officer
You can reach the data protection officer of the Saarpfalz district, Mrs Sabine Maher, at the postal address: Am Forum 1 ,66424 Homburg or at the following e-mail address: [email protected]
Rights of data subjects
According to the GDPR, you have the following rights:
If your personal data is processed, you have the right to obtain information about the personal data stored about you (Art. 15 GDPR). If incorrect personal data is processed, you have the right to rectification (Art. 16 GDPR). If the legal requirements are met, you can request the erasure or restriction of processing and object to processing (Art. 17, 18 and 21 GDPR). If you have consented to the data processing or a contract for data processing exists and the data processing is carried out using automated procedures, you may have a right to data portability (Art. 20 GDPR). If you make use of your above-mentioned rights, the public body will check whether the legal requirements for this are met.
You also have the right to lodge a complaint with the Saarland State Commissioner for Data Protection: Unabhängiges Datenschutzzentrum Saarland, Fritz-Dobisch-Straße 12, 66111 Saarbrücken, e-mail: [email protected]
If you have consented to the processing by means of a corresponding declaration, you can revoke your consent at any time for the future. This does not affect the legality of the data processing carried out on the basis of the consent until the revocation.
Right to object: If your personal data are processed on the basis of legitimate interests pursuant to Art. 6 para. 1 lit. f GDPR or on the basis of Art. 6 para. 1 lit. e GDPR, you have the right to object to the processing of your personal data with effect for the future pursuant to Art. 21 GDPR, provided that there are reasons for this arising from your particular situation or the objection is directed against direct advertising; in the latter case, you have a general right of objection, which we will implement without specifying a particular situation.
2. data protection in the context of the fulfilment of tasks by the Saarpfalz district
Processing purposes
The district administration processes personal data for the purpose of fulfilling its statutory duties in accordance with the relevant statutory provisions, in particular the German Social Code and special statutory provisions (e.g. the Child and Youth Welfare Act (KJHG)), as well as for carrying out the duties of the Youth Welfare Office and the Health Department; it is obliged to provide money, goods and services. However, it is also commissioned and authorised to fulfil statutory tasks. These include, for example, tasks in the area of regulatory law (in accordance with weapons law and traffic law), building supervision and the provision of statutory benefits (basic security, education grants, housing benefit, advance maintenance payments and care matters). In addition, personal data is also processed when implementing claims for reimbursement from other service providers or other bodies or when combating abuse of benefits. The same applies to the issuing of certificates. Personal data is also processed for statistical purposes of the Saarpfalz district.
Categories of personal data
The following categories of customers' personal data are processed: Master data including contact data, data on the granting of benefits, occupational data, health data, research and statistical data.
Legal basis for the processing
Data processing by the district administration is based in particular on Art. 6 Para. 1 lit. c, e GDPR in conjunction with special statutory provisions, in particular § 67 ff. SGB X, SGB VIII, SGB III, SGB II, KJHG.
In addition, data processing is also permitted in accordance with Art. 6 Para. 1 lit. a GDPR if the data subject has given their consent, and in accordance with Art. 6 Para. 1 lit. f GDPR if there is an overriding legitimate interest in the data processing.
Recipients or categories of recipients
The aforementioned categories of data may be transferred to third parties for the purpose of the district administration's statutory tasks, such as:
Other social benefit providers (e.g. German pension insurance, health insurance), employers, training companies, training and education providers, tax offices, customs authorities and law enforcement agencies as well as security authorities (e.g. police, public prosecutor's office, Federal Office for the Protection of the Constitution), courts, other third parties (e.g. municipal offices, Federal Ministry of Labour and Social Affairs, Federal Employment Agency, Federal Central Tax Office).(e.g. police, public prosecutor's office, Office for the Protection of the Constitution), courts, other third parties (e.g. municipal offices, Federal Ministry of Labour and Social Affairs, Federal Employment Agency, Federal Central Tax Office, Federal Office for Migration and Refugees, processors (e.g. IT service providers), energy suppliers, schools, etc.). No data is transferred to third countries.
Storage duration
The legal basis for the erasure of personal data is Art. 17 GDPR and Section 35 BDSG. The country-specific retention periods are also taken into account.
There are different retention periods of up to ten years after the end of the case for the various data from special statutory provisions.
There is a retention period of ten years after the end of the case for data on the utilisation of cash and non-cash benefits in accordance with SGB II. The ten-year period is based on the statutory possibility of reclaiming benefits if it becomes known during this period that benefits were wrongly granted.
Duty to co-operate, duty to provide information and consequences of non-compliance
Every person affected who has a business relationship with the district administration or who has applied for social benefits or other services, cash benefits or benefits in kind from the district administration or receives them from the district administration is obliged to cooperate. This means that the person concerned must disclose all facts relevant to benefits, as well as changes in personal circumstances that may have an impact on the granting of benefits or the assessment of the individual case under special legislation. The obligations to cooperate also include the submission of documents relevant to the decision, consent to obtaining information from third parties, personal appearance in special cases defined by special legislation and, if necessary, consent to medical or psychological examinations. The obligations to co-operate arise in particular from the German Social Security Code. In the event of non-compliance, benefits may be refused or withdrawn. In addition, sanctions may be imposed or periods of ineligibility may be imposed.
3. data protection for the Saarpfalz district's online services
Provision of the website
Insofar as personal data is collected on our website, this is always done on a voluntary basis as far as possible. There is no legal or contractual obligation to provide your data when simply using the online offer.
When using the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security (legal basis is Art. 6 para. 1 lit. f GDPR):
IP address, date and time of the request, time zone difference to Greenwich Mean Time (GMT), content of the request (specific page), access status/HTTP status code, amount of data transferred in each case, website from which the request originates, browser, operating system and its interface, language and version of the browser software.
Our legitimate interest follows from the data collection purposes listed above.
Contact form
We offer you the opportunity to contact us about various matters (e.g. general contact, barrier registrations, event registrations) using a form provided on the website. It is necessary to provide contact information so that we know who sent the enquiry and can respond to it. Further information may be required for the respective purpose (e.g. specific information about the participant in the case of event registrations); optional information can be provided voluntarily.
Data processing for the purpose of contacting us is carried out in accordance with Art. 6 para. 1 lit. a GDPR on the basis of your voluntarily given consent or Art. 6 para. 1 lit. b GDPR, insofar as it concerns (pre-)contractual enquiries.
The personal data collected by us for the use of the contact form will be deleted after your enquiry has been dealt with, provided that it is no longer required (e.g. for the fulfilment of contractual obligations).
Use of cookies and comparable technical processes
When you use our website, cookies or similar technologies may be stored on your computer. Cookies are small text files that are stored on your hard drive and assigned to the browser you are using and through which certain information flows to the location that sets the cookie.
Transient cookies are automatically deleted when you close the browser. These include session cookies in particular. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser.
Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.
You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. We would like to point out that you may not be able to use all functions of this website.
Appointment booking
The personal data collected as mandatory information in the context of an online appointment booking is the basis for the realisation of an appointment. All data collected is only stored for the purpose of processing the appointment. Technically, appointments are organised by a service provider, if necessary, as part of order processing. The appointment scheduler uses SSL encryption, which means that your personal data is encrypted and transmitted securely over the Internet.
Calendar of events
If you submit data for publication in our event calendar, we process this data for verification and, if necessary, subsequent publication in the event calendar. The legal basis is Art. 6 para. 1 lit. a GDPR (your consent) or Art. 6 para. 1 lit. b GDPR (processing for the purpose of providing services).
Online forms and online services
We provide various online services or forward to corresponding services that are offered as part of our task fulfilment described under 2). The personal data collected as mandatory information when using the online services is the basis for further processing of the respective case. All data collected will only be stored for the purpose of processing. If necessary, the forms are technically implemented by service providers as part of order processing. The online services use SSL encryption; this means that your personal data is encrypted and transmitted securely over the Internet during transmission.
OpenStreetMap
Wir nutzen den Open-Source-Karten-Dienst „OpenStreetMaps“ (OSM) der Firma OpenStreetMap Foundation, 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom. OSM is used to provide an interactive map on our website that shows you how to find and reach us. This service enables us to display our website in an appealing way by loading map material from an external server. The following data is transmitted to the OSM server during the display: The pages of our website that you have visited and the IP address of your device. The legal basis for the processing of your data in relation to the "OSM" service is Art. 6 para. 1 lit. f GDPR (legitimate interest in data processing). The legitimate interest arises from our need for an appealing presentation of our online offer and the easy findability of the places indicated on our homepage.
You can find more information on the handling of user data in OSM's privacy policy.
Matomo
We use the open source software tool Matomo on our website to analyse the surfing behaviour of our users. Matomo does not transmit any data to servers that are outside our control. Matomo uses cookies. These text files are stored on your computer and enable us to analyse the use of our website. For this purpose, the information obtained by the cookie about usage is transmitted to our server and stored so that usage behaviour can be evaluated. Your IP address is an anonymous identifier for us; we have no technical means of identifying you as a registered user.
We see this analysis as part of our Internet service. We would like to use it to further improve the website and customise it even more to the needs of users.
If you consent to web analysis using Matomo, the following data will be collected when you access individual pages of our website:
(1) 2 bytes of the IP address of the user's calling system
(2) The website accessed
(3) The website from which the user accessed the website (referrer)
(4) The subpages that are accessed from the accessed website
(5) The time spent on the website
(6) The frequency of visits to the website
The software runs exclusively on the servers of our website. The data is not passed on to third parties.
Matomo is deactivated when you visit our website. Your usage behaviour is only recorded anonymously if you actively consent to this; the legal basis is Art. 6 (1) (a) GDPR.
DeepL
We may offer translations using the artificial intelligence of DeepL. If the texts you enter contain personal data, this data is processed by the provider of the translation service, DeepL SE, Maarweg 165, 50825 Cologne, Germany. Further information on data protection can be found at DeepL SE.
Volunteer exchange
We have integrated the contact form of the Aktion Mensch e. V. volunteer exchange on our website. The provider is Aktion Mensch e. V., Heinemannstraße 36, 53175 Bonn, Germany.
When using this form, the data entered (e.g. name, e-mail address, desired area of work, etc.) is transmitted directly to Aktion Mensch e. V., where it is processed and published on their platform on the Internet.
The legal basis for the processing is your voluntary consent in accordance with Art. 6 para. 1 lit. a GDPR, which you give by using the form, or Art. 6 para. 1 lit. f GDPR. Further information on data processing by Aktion Mensch e. V. can be found in their privacy policy.
Social Media
Our website may contain social media buttons. These buttons are not plug-ins. Behind the buttons is an external link to our page on the respective platforms. No cookies are stored on your computer, nor is your data transferred.
The platforms are operated exclusively by the respective provider. If you are logged in to the respective service via your personal user account at the same time as visiting our website (e.g. via another browser session) and you click on the buttons, your visit to our website can be assigned to your account with the platform. If you wish to prevent such data transmission, you must log out of your user account with the respective service before visiting our website or not use the links. For the scope and purpose of data collection by the respective service and the further processing and use of your data there, please refer to the data protection information directly from the service's website. There you will also find further information about your corresponding data protection rights and setting options to protect your privacy.
On our website, we link to our profile on the social network LinkedIn. The provider of the network is LinkedIn Ireland Ltd, Wilton Plaza, Wilton Place, Dublin 2, Ireland.
When you call up a page with a corresponding LinkedIn element, a connection to the LinkedIn servers is established - depending on the technical integration. Personal data such as your IP address, device and browser information, referrer URL and any interactions with content (e.g. clicks) may be transmitted. LinkedIn uses this information, among other things, to analyse user behaviour, to compile usage statistics and to display personalised advertising within and outside the platform.
LinkedIn is used on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR and on the basis of Art. 6 para. 1 lit. b and f GDPR. Our legitimate interest lies in modern communication with users and the promotion of our offers.
When you visit our LinkedIn company page, we are jointly responsible with LinkedIn for certain processing of personal data (Art. 26 GDPR). This joint responsibility relates in particular to the processing of so-called Page Insights data, which LinkedIn provides in aggregated form to provide information about the use of our LinkedIn page (e.g. reach, interactions, demographic data of users).
The primary responsibility for processing this Insights data lies with LinkedIn. We only receive anonymised statistics from LinkedIn. We have no direct influence on data processing by LinkedIn itself.
You can view the agreement on joint responsibility here.
Further information on data processing by LinkedIn can be found in LinkedIn's privacy policy.
YouTube
We use the technical platform and services of the YouTube video portal of Google Ireland Limited for the video function offered. The contact details of the platform provider are Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. You can find a way to contact us here.
We would like to point out that you use YouTube and its functions on your own responsibility. This applies in particular to the use of interactive functions (e.g. commenting, sharing, rating). We have no influence on the type and scope of the data processed by YouTube, the type of processing and use or the transfer of this data to third parties. Information about which data is processed by YouTube and for what purposes it is used can be found in YouTube's terms of use and in Google's privacy policy.
The legal basis for the processing of your data is your consent in accordance with Art. 6 para. 1 lit. a GDPR.